First of all, a disclaimer that is a long post and may be out of date already (things change quickly), and may also be specific to Shanghai – but I thought it might be useful to document the process of changing jobs in China, and to let you all know what I’ve been dealing with, work-wise.
- Hand in notice (8th July)
Almost four months into working at EF I’d had enough. It was a terrible place to work, and I was fortunate to be offered an interview at a much better company. I jumped at the chance, they offered me the job and I resigned from EF. Chinese labour law stipulates a one-month notice period, but EF wanted me to work for two months, claiming that they have an agreement with the police here. I have no doubt that this is a lie.
- Get documents notarised by the Chinese embassy in the UK (July/August)
When I applied for my work permit for EF, I needed a police background check and scanned copies of my degrees. The rules have now changed and I needed to get all these documents notarised by the Chinese embassy in the country that issued these certificates – which meant applying for a new police background check (they’re only valid for six months) and FedExing all the documents to an agency in Coventry, who could deal with the whole process for a hefty fee. They then said that the Chinese embassy wouldn’t be able to notarise my degrees as they don’t state my middle name – a new rule, another hurdle to jump through. Eventually this got sorted out by a solicitor writing a statement to say that I am me, middle name or no. Finally, the documents were sent back to China, notarised and ready to be used in the application for the new work permit.
- On final day at your old company, get a release letter (5 September)
One thing to remember is that foreigners can only work in China with a work permit, which is for a specific employer only. Your employer basically owns you.
If you leave a company, they have to cancel your work permit so that your new company can apply for a new work permit for you, armed with an official ‘release letter’ from the old company. What your old company DOESN’T have to do is cancel your residence permit – the page in your passport that allows you to stay in the country – but my previous employer did this. My residence permit was replaced with a 30 day ‘humanitarian stay visa’, which was backdated to a date in August, giving me 14 working days from when I picked it up (oh yeah and I had to pay for this new visa). This was the most stressful thing, and totally unnecessary – your old company doesn’t need to do this! However mine wouldn’t give me the release letter without handing over my passport to get my residence permit cancelled.
- New company can apply for a new work permit (5 September)
Your new company needs to already be registered on the system to start this process, which apparently takes a week or so, so ought to be done beforehand. The work permit application process takes minimum 15 working days – five for the online check and then ten for an in-person check. Remember how I said I had 14 working days…
Two weeks after applying for the work permit, the HR guy at my new company called me to say the application had been rejected. It was still at the online stage and had taken this long as the whole computer system had crashed. My application was rejected because one of the forms had printed over two pages and they wanted it one page. I was in a hotpot restaurant with a good friend and didn’t know whether to laugh or cry.
The next day, 21 September, we submitted a revised application. My visa was due to expire on 24 September, so I flew to Hong Kong that weekend. It was lovely to be in HK and great to see my uncle, but quite stressful to leave my home and not know if I would be allowed back in the country. I applied for a new visa while in Hong Kong, and picked it up a few days later, flying back to Shanghai later that week, and feeling extremely relieved.
The following week was an 8 day national holiday so nothing could happen with the work permit application – leaving me worried that I’d run out of time on this visa too.
- Physical health check (18 September)
This is necessary to get a residence permit, and involves going to a health centre out near Shanghai Zoo and doing a whole bunch of checks: height, weight, chest x-ray, ultrasound, ECG, blood tests, blood pressure, eye test. Basically they’re trying to make sure you won’t die while in China and that you don’t have HIV.
My results were sent directly to my new company and HR sent me a message to say they had the certificate. I was intrigued to see what the notes said – I’d passed the test but it said I had a heart abnormality, which freaked me out a little bit (I’m fine! I checked with people who know more about this kind of stuff and it’s okay!).
- Apply for new residence permit (25 October)
Finally, on 24 October, my work permit was ready. I went to the Entry-Exit Bureau in the depths of Pudong with my HR colleague to apply for the residence permit. This allows you to live in the country, and it takes seven working days to process. I finally got my passport back last week and am so happy to feel settled once again in this crazy old country.
I’ve actually left out a couple of things from this long-winded tale, because they’re specific to my application. Happy to answer any questions about it.
Changing jobs in China is hard. There are a lot of hurdles to jump through. Even though I’m highly skilled and experienced, there’s so much paperwork and confusion, and changing rules and regulations. It had to be done, however, as I couldn’t have stayed at my old job. And now – nearly four months after resigning from my old job – I’m happily working at my new company. Long may it last!
Document notarisation: £500
FedEx documents to the UK for notarisation: 300 RMB (£35)
Humanitarian visa: 160 RMB (£18)
Health check: 461 RMB (plus 15 RMB for posting results) (£54)
Flights to Hong Kong: 1500 RMB (£173)
Visa in Hong Kong: 750 HKD (£73)
(most of these costs I can claim back from my new company, but it’s certainly caused some temporary cashflow issues!)